Harpoon Wedding Giveaway Official Rules and Terms & Conditions

Official Rules

NO PURCHASE NECESSARY. A PURCHASE OR PAYMENT OF ANY KIND WILL NOT INCREASE YOUR CHANCES OF WINNING.

1. Eligibility: Harpoon Wedding Giveaway (the “Giveaway”) is open only to legal residents of MA, RI, VT, NH, NY, ME, and CT. Employees of Mass. Bay Brewing Company, as well as the immediate family (spouse, parents, siblings and children) and household members of each such employee are not eligible. The Giveaway is subject to all applicable federal, state, and local laws and regulations and is void where prohibited. Participation constitutes entrant’s full and unconditional agreement to these Official Rules and Sponsor’s decisions, which are final and binding in all matters related to the Sweepstakes. Winning a prize is contingent upon fulfilling all requirements set forth herein.
2. Sponsor: The Giveaway is sponsored by Mass. Bay Brewing Company, 306 Northern Avenue Boston, MA 02210.
3. Timing: Submissions will be collected from May 11^th at 9:00 A.M. Eastern Time (“EST) through May 25^th at 11:59 P.M. EST. The top five (5) couples/finalists will also compete in a public vote from June 1^st at 12:00 P.M. EST through June 8^th at 6:00 P.M. EST. The grand prize winner will be announced by June 11^th.
4. How to Enter: During the promotion period, visit www.harpoonbrewery.com/weddinggiveaway (the “Entry Page”) and follow the links and instructions to complete and submit the entry form, including all requested information. Upon submitting an entry form, you automatically will receive one (1) entry into the Giveaway.
5. Finalist Criteria: Sponsor’s decisions as to the administration and operation of the Giveaway and the selection of the potential winner are final and binding in all matters related to the Giveaway. Sponsor will select the five (5) finalists based on the following criteria: Love: Does your love story make us swoon? Do the challenges you have overcome when it comes to wedding planning during COVID-19 pull at our heartstrings? Beer: Are you a true Harpoon fan? Life: Do your lives together reflect what we value at Harpoon (friends, family, community – and great beer of course!) The finalists will be contacted between May 26^th – May 28^th via email. If a potential winner of any prize cannot be contacted or provide any other requested information within 48 hours, the potential winner forfeits their prize. Receiving a prize is contingent upon compliance with these Official Rules. In the event that a potential winner is disqualified for any reason, Sponsor will award the applicable prize to an alternate winner by number of votes from among all remaining eligible entries. Only four (4) alternate selections will be held, after which the prize will remain un-awarded.
6. Prizes: The Grand Prize is a Harpoon Brewery Beer Hall wedding for up to one hundred and fifty (150) people to take place in 2022 (ARV: $7,000). Please see the below Terms & Conditions for full details. The prize is non-transferable, and no substitution will be made except as provided herein at the Sponsor’s sole discretion. The five (5) finalists will receive a $100 Harpoon Brewery gift card, which can be used at our Beer Hall in Boston, MA or at our Taproom and Beer Garden in Windsor, VT. Sponsor reserves the right to substitute a prize or any component thereof for one of equal or greater value if the designated prize or any component thereof should become unavailable for any reason. The winner will be responsible for all taxes and fees associated with prize receipt and/or use.
7. Release: By entering, entrants agree to release and hold harmless Sponsor and its parent, subsidiary, affiliates, suppliers, distributors, advertising/promotion agencies, and prize suppliers, and each of their respective parent companies and each such company’s officers, directors, employees and agents (collectively, the “Released Parties”) from and against any claim or cause of action, including, but not limited to, personal injury, death, or damage to or loss of property, arising out of participation in the Giveaway or receipt or use or misuse of any prize.
8. Publicity: Except where prohibited, participation in the Giveaway constitutes the winner’s consent to Sponsor’s and its agents’ use of winner’s name, likeness, photograph, voice, opinions and/or hometown and state for promotional purposes in any media, worldwide, without further payment or consideration.
9. General Conditions: Sponsor reserves the right to cancel, suspend and/or modify the Giveaway, or any part of it, if any fraud, technical failures, human error, pandemics, acts of government, travel restrictions, changes in laws, or any other factor impairs the integrity or proper functioning of the Giveaway, or awarding of the Prize, as determined by Sponsor in its sole discretion. In such event, Sponsor, in its sole discretion, may elect to hold a random drawing from among all eligible entries received up to the date of discontinuance for the prize or an alternate prize of roughly similar value.  Sponsor reserves the right, in its sole discretion, to disqualify any individual it finds to be tampering with the entry process or the operation of the Giveaway or to be acting in violation of the Official Rules of this or any other promotion or in an unsportsmanlike or disruptive manner. Any attempt by any person to deliberately undermine the legitimate operation of the Giveaway may be a violation of criminal and civil law, and should such an attempt be made, Sponsor reserves the right to seek damages from any such person to the fullest extent permitted by law. Sponsor’s failure to enforce any term of these Official Rules shall not constitute a waiver of that provision.
10. Limitations of Liability: The Released Parties are not responsible for: (1) any incorrect or inaccurate information, whether caused by entrants, printing errors or by any of the equipment or programming associated with or utilized in the Giveaway; (2) technical failures of any kind, including, but not limited to malfunctions, interruptions, or disconnections in phone lines or network hardware or software; (3) unauthorized human intervention in any part of the entry process or the Giveaway; (4) technical or human error which may occur in the administration of the Giveaway or the processing of entries; (5) late, lost, undeliverable, damaged or stolen mail; or (6) any injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from entrant’s participation in the Giveaway or receipt or use or misuse of any prize.
11. Disputes: Except where prohibited, entrant agrees that: (1) any and all disputes, claims and causes of action arising out of or connected with this Giveaway or any prize awarded shall be resolved individually, without resort to any form of class action.
12. Entrant’s Personal Information: Information collected from entrants is subject to Sponsor’s Privacy Policy.
13. Winner List: The winner list will be posted on Harpoon’s social media channels.

Terms and Conditions

What would this wedding package include?

• 2 freshly brewed beers, ciders, or hard seltzers per guest
• 1 pretzel per person
• Room rental fee
• Staffing fee
• Brewery tours (for indoor events)
• 3-hour event Sunday-Thursday during regular business hours to take place in June of 2022 (Friday – Saturday is an option for an additional fee not included in the prize package)
• 10% discount on Harpoon Kitchen Catering

What would this wedding package not include?

• Wine
• Catered food (Beer Hall or external)
• Additional drinks beyond the 2 drinks per guest
• Gratuity and admin fee
• Friday-Saturday or Holiday weekends (Friday-Monday)
• Time extensions
• Room customizations

PAYMENT POLICY: In order to reserve one of our event spaces, Harpoon requires a non-refundable a signed contract. The 50% non-refundable deposit is required for all events, regardless of date, time of day or event space rental. In this case, the 50% event space deposit will be covered by the Harpoon Beer Hall. Any additional cost added to the contract will require payment in full. By signing the event confirmation and submitting your event deposit, you are agreeing to this deposit policy.  Once you have authorized your credit card in the event portal, we reserve the right to process payment if payment is not processed in line with discussed payment deadlines.

Final payment for any charges exceeding the food and beverage minimum including but not limited to the event space, beverages, pretzels, food, room rental and gratuity is due by the end of the event in full. Harpoon accepts cash, credit card or check. An 18% gratuity and 5% admin fee is automatically added to the final bill. Harpoon Beer Hall DOES NOT keep credit card information on site and therefore the credit card must be present at the event to charge the final bill. If the room rental requires a minimum spend and the client does not meet the minimum spend, the difference will be added to the final bill as a room rental. Exceptions will not be made.

*CANCELLATION POLICY: In the case of force majeure events, including but not limited to: acts of God, such as severe acts of nature or weather events including floods, fires, earthquakes, hurricanes, or explosions; war, acts of terrorism, pandemics, and epidemics; acts of governmental authorities such as expropriation, condemnation, and changes in laws and regulations; strikes and labor disputes; and certain accidents, the Harpoon Events Team will communicate as soon as information becomes available if there will be any disruptions in the planned operations.

If Harpoon must cancel or reschedule your indoor event for any reason, your prize can be applied towards a future event. If the client must cancel the event for any reason, the prize will not be valid for a new event. If the client wishes to reschedule the event for any reason at least two (2) weeks prior to the event date, they will have 48 hours to select a new event date (agreed upon by the client and a member of the Harpoon Events Team) for which the prize can be applied. After 48 hours, if the client has not selected a new event date, the prize is no longer transferable and a 5% admin fee from the final contracted cost (including prize money) of the event will be upheld. Any cancellations within two (2) weeks of the scheduled event will no longer be able to use their prize package and a 5% admin fee from the final contracted cost (including prize money) of the event will be upheld.

HOLIDAY WEEKEND: Your event may be subject for a surcharge on long holiday weekends. You will be informed at the time of booking. This cost is not included in the prize package.

PARKING: The parking lots at Harpoon are reserved for staff Monday through Friday from 5am-5pm. Brewery guests can park in metered spots on the street, or in the parking garage on Northern Avenue. Guests may also park in the Harpoon lots on a first-come, first-served basis after 5pm Monday-Friday and all day Saturday and Sunday. Limited parking is available April through November.

ARRIVAL: Event clients are encouraged to arrive 30 minutes before their event begins, however cannot gain access to the event space before this time. If you need more time for setup, it must be approved by the Harpoon Events Team 48 hours prior to the event date and may incur additional costs. The event guests can gain access the event space at the agreed upon time in the event confirmation. The private bar in the event space can begin pouring full beers at the agreed upon time in the event confirmation. If you wish to have access to full beer pours earlier than your event start time for any reason, it must be approved by the Harpoon Events Team 48 hours prior to the event date and there may be additional costs.

IDENTIFICATION: All event attendees must bring a valid ID. Acceptable forms of ID are a United States driver’s license or ID card, or a passport. We highly encourage all guests without a United States driver’s license to bring a passport. Anyone under 21 must be accompanied by a parent or legal guardian, except on Saturdays when our Beer Hall is strictly 21+. The Beer Hall manager reserves to right to deny any guest access to the Beer Hall, including any event on or off premises.

STORAGE: If you are interested in utilizing a storage area before, during or after your event, please speak to a member of the Harpoon Events Team at least 48 hours in advance of your event. This includes but is not limited to storage of refrigerated items such as cakes, pastries, etc. We cannot guarantee this will be available, but we will do our best to accommodate each client on a case-by-case basis. Storage space before or after an event may incur additional costs. Harpoon does not take responsibility for any items that are lost or forgotten during events.

CARE OF SPACE: No items may be adhered to painted surfaces, no liquid may be put purposefully on the floors, and the windows may not be marked in any way. Damages to our event spaces may result in a fee. Loose glitter, confetti and open flames are prohibited inside the Beer Hall.

GENERAL BEER HALL RULES: All event hosts and guests must adhere to all rules and policies of the Harpoon Beer Hall. Anyone not respecting house rules will be asked to leave immediately. We reserve the right to refuse service to anyone we deem not safe to be served – that person or persons will be asked to leave immediately and cannot re-enter the building. No refunds will be made.

TICKET SALES: It is prohibited to sell tickets for events held at Harpoon Brewery. The use of Harpoon photos and logo is prohibited unless approved with the Harpoon Events Team prior to the event.

CATERING: The Harpoon Kitchen now offers catering for your event! Ask your event coordinator for an in-house catering menu. We offer a 10% discount off your catering bill if you choose our menu to move forward with. We cannot split or have two different caterers for one event (including THK). Harpoon also works with an exclusive list of caterers who are familiar with our space and operations. The client will work directly with the caterer to establish a menu, pricing and place an order. All catering invoices will be signed and paid for directly by the client. While the caterers will provide the menu of your choice, Harpoon staff will be responsible for setup, clearing used tableware, and breakdown of catered events. If a client wishes to have a plated dinner or passed appetizers, the caterer must provide additional outside staff. Full catering can be brought into the semi-private event space or Beer Hall buyouts; however, only appetizer-style catering with disposable dishware (ie. plates, utensils, napkins, serving dishes, etc.) can be brought into the Tasting Room. Harpoon can provide branded china, flatware, and hot dishes for use in the semi-private event space or Beer Hall buyout spaces. Disposable dishware will be provided for Outdoors events. Connect with the Harpoon Events Team if you have any questions about responsibilities of the caterer or Harpoon.

If Harpoon pretzels are included in the rental rate, they will be distributed in waves throughout the event at the discretion of the Harpoon Events Team. If you are unsure if pretzels are included with your event, please contact your event coordinator.

OUTSIDE BEVERAGES: No outside beverages, including beer, wine, and liquor, are permitted on premise. Anyone in violation of this will be asked to leave immediately. If a client wishes to have soft drinks, coffee, or other non-alcoholic beverages available at their event, beverages must be ordered and delivered through an approved caterer.

FESTIVALS: We typically host 3 large festivals each year in our brewery parking lot. Those events have unfortunately been canceled this year due to Covid-19 regulations. In 2021, we have multiple tentative dates to hold these festivals if the state allows. You will be notified at the time of booking if your event falls on these tentative dates or set up dates. We reserve the right to cancel or postpone your event up to 1 month prior to your event date for a full refund. Please refer to our cancellation policy for any other scenarios or questions.

WEATHER (OUTDOOR EVENTS ONLY): If you are booking an outdoor event with us, we reserve the right to cancel the event due to weather up to 2 hours prior to the start of your event. In the event of a weather emergency during your event we reserve the right to stop the event and clear the space if necessary. If no more than 1 hour passes and the weather emergency clears, we will resume your event adding the vacant time to extend your event within business hours. We cannot guarantee coverage from weather for all guests. No additional tents can be brought or rented.
If you as the client would like to cancel your event due to weather, you can do so up to 72 hours prior to the event date. See cancellation policy for more information. The option to move your event indoors will be dependent on the scheduled day, time, and availability of the indoor space. We cannot guarantee indoor availability. There will be a flat fee associated with moving your event indoors that will be added to your total amount due and subject to +18%, +5% gratuity and admin fees. All requests to move your event indoors due to weather must be made at least 72 hours prior to your event date. You will not be able to move your event indoors within 72 hours of the event date which could lead to cancellation.

* Given the current Covid-19 Pandemic, all event hosts and guests must follow Harpoon, state, and local issued guidelines. If anyone in the party does not follow set forth guidelines, any member of the Harpoon Beer Hall team has the right to ask that person or persons to leave or end the event and all guests must leave the space immediately. The host will be responsible for full payment of the contracted event. Those guidelines are as follows and are subject to change in real time in accordance with local and state government:

• Guests must always wear a face covering UNLESS they are actively eating or drinking
• No more than 6 guests per table at any time, no changing tables or standing around tables
• Food must be ordered or available at the first purchase of alcohol
• No bar service, all beverages will be ordered through a server
• Always maintain a physical distance of 6ft
• Stay at home if you are not feeling well or have been in close contact with someone Covid-positive or symptomatic

If and when Covid-19 guidelines are lifted or changed, the client will have the ability to make edits to their space, party size, etc. up to THREE (3) weeks prior to the event date. NO changes can be made to the contract after three (3) weeks leading up to the event regardless of when guidelines or restrictions are lifted. Any guideline changes that do not require edits to a contract will be followed as allowed on the day of the event.

If we cannot host your event due to the state, local, and/or Harpoon-specific health and safety guidelines set at the time of the event, we will reschedule your prize event within one (1) year of the canceled date.

If you as the host/client do not want to move forward with an event due to the guidelines in place at that given time, but we are able to accommodate as an event space, we require two (2) weeks’ notice of cancellation. If the client wishes to reschedule the event for any reason at least two (2) weeks prior to the event date, they will have 48 hours to select a new event date (agreed upon by the client and a member of the Harpoon Events Team) for which the prize package can be applied. After 48 hours, if the client has not selected a new event date, the prize is no longer transferable and a 5% admin fee from the final contracted cost (including prize money) of the event will be upheld. Any cancellations within two (2) weeks of the scheduled event will no longer be able to use their prize package and a 5% admin fee from the final contracted cost (including prize money) of the event will be upheld.